Privacy Notice

Privacy Notice (How we use and hold children’s information)

Mulberry Kidz/Skool Kidz Nursery holds personal data within the nursery by law. Information is collected, stored and used for the purposes of keeping information regarding the children and their families. Mulberry Kidz/Mulberry Kidz stores the personal data securely. Data is used to contact parents/carers, to view the children’s medical records and to uphold information to ensure the children is able to access funding. As an Early Years provider, we may need to share information with our Local Authority which is adhered by our policies and procedures regarding safeguarding.

The categories of children’s information that we process

What personal information we process and why

Why we collect and use children’s information

How we collect personal data

We collect personal data before the child starts at nursery. This is to ensure we have the correct data and contacts before the children’s first day at Nursery. Registration forms are collected via email or on paper. We also use these forms to add our families to Tapestry (online journals) and the invoicing system. The data used are children’s names, family names, email addresses and sessions attended at the nursery. We also collect personal information when colleting information for the EYE funding. To allow a family to obtain the hours, the local authority will need to locate each child. Families complete the forms and then we ask for a copy of the child’s birth certificate which we require by law. Again, these are collected and kept within the children’s person file.
Parents often email to use, this is then printed and deleted and stored within the children’s file.
Registration forms allow us to add a child to Tapestry (online journal) which requires the name and age of the child, as well as the families email addresses and names. Parents require to sign permissions for us to add their information onto Tapestry. Methods of data are collected to ensure we have the correct documents by law but also for our operational use.
Pupil data is essential for the nursery, however some information we require is requested voluntarily. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain information or whether you have the choice.

How we store personal data

We hold children’s data securely for the set of time our data retention schedule (see retention policy). We store the children’s data in a secure, locked cabinet within the office. Only managers have access however you are able to access your data when required. You also have the right to opt out of us storing your information when you have left the nursery permanently. There are however, certain forms we need to keep by law (see policies and retention policy).

Who we share data with

We share data with:

We agreement from you, we would share information with schools, the DfE (obtain funding, extra support, etc). We do not share any information about our children/families unless our policies or law allow us to do so. Any other information would require to share your information with such as a teacher at your child’s school would benefit the child so it’s beneficial to do so. The Department for Education (DfE) will need to access data if you’re claiming funding, services and/or agencies within the local authority. Information will be passed on securely from Mulberry Kidz (see our policy on confidentiality). Data may be passed on to the specific team within the local authority.

Requesting access to your personal data

Under the protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or to be given access to your child’s educational record please contact the Data Protection Officer:

Lucy Purnell or Lianne Clarke.

You also have the right to:

If you have a concern or complaint about the way we are collecting or using your data, you can raise your concern with us in the first instance or directly to the Information Commissioners Office at

If you would like to discuss anything in this privacy notoce, please contact:

Lucy Purnell
Mulberry Kidz Nursery
High Street

01225 339843 /